Develop and implement written policies and procedures to ensure accurate and complete reporting of staff hours charged to each program.
Publication Report
2020-LA-1001 | January 31, 2020
Community Action North Bay, Fairfield, CA, Did Not Administer Its Continuum of Care Program in Accordance With HUD Requirements
We audited Community Action North Bay’s Continuum of Care Program based on hotline complaints (HC-2016-2275 and HT-2019-1142) and concerns expressed by the San Francisco Office of Community Planning and Development that included matching noncompliance… moreRelated Recommendations
Community Planning and Development
- Status2020-LA-1001-001-AOpenClosedClosed on May 05, 2021$577,670.00Questioned Costs
Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.
Support that it met its $161,957 matching contribution required for the $647,827 it drew down for expenses related to its four HUD-funded programs. If the Community cannot provide support, it should reimburse HUD $577,6707 from non-Federal funds.
Develop and implement written policies and procedures to ensure that it maintains documentation to support matching contributions received in compliance with HUD requirements.
- Status2020-LA-1001-001-COpenClosedClosed on July 17, 2020$15,163.00Questioned Costs
Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.
Repay HUD $15,163 from non-Federal funds for the rental assistance provided to five ineligible individuals.
- Status2020-LA-1001-001-DOpenClosedClosed on August 17, 2021$26,676.00Questioned Costs
Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.
Support the eligibility of the 11 individuals who received rental assistance through its rapid rehousing program or repay HUD $26,676 from non-Federal funds.
- Status2020-LA-1001-001-EOpenClosedClosed on November 10, 2021$5,493.00Questioned Costs
Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.
Work with HUD to determine the eligibility of current permanent supportive housing residents and if residents are determined ineligible, take appropriate action.
Implement its written policies and procedures to ensure that only eligible individuals receive rapid rehousing assistance.
Implement its written policies and procedures to ensure that individuals entering its permanent supportive housing are eligible.
- Status2020-LA-1001-001-HOpenClosedClosed on March 25, 2021$17,025.00Questioned Costs
Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.
Support or repay HUD $17,025 from non-Federal funds for the questioned payroll costs charged to the programs.
- Status2020-LA-1001-001-JOpenClosedClosed on March 25, 2021$8,605.00Questioned Costs
Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.
Support the validity of its indirect cost allocations or repay HUD $8,605 from non-Federal funds.
Develop and implement an indirect cost allocation plan, which ensures that indirect costs are charged to the correct program.
Provide technical assistance to the Community to ensure that its staff receives training on documentation of matching contributions and the use of program funds.
- Status2020-LA-1001-002-AOpenClosedClosed on October 20, 2020$28,576.00Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Reclassify the $28,576 as program income to the specific permanent supportive housing program that generated it and ensure these funds are used for that specific program.
Develop and implement written policies and procedures to ensure that all program income is recorded and used in accordance with HUD requirements.
- Status2020-LA-1001-003-AOpenClosedClosed on July 17, 2020$2,687.00Questioned Costs
Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.
Support that $2,687 in payments to the board member for legal services was allowed through a HUD-approved waiver that occurred before the legal services or repay HUD from non-Federal funds.