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Date Issued

Public and Indian Housing

  •  
    Status
      Open
      Closed
    2017-NY-1013-001-B
    $217,403
    Questioned Costs

    Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.

    We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to provide documentation to show that the $217,403 paid for legal, fee accounting, management consulting, and auditing services was reasonable or reimburse its Capital Fund or Operating Fund from non-Federal funds for any amount that it cannot support or that is not considered reasonable.

  •  
    Status
      Open
      Closed
    2017-NY-1013-001-C

    We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to provide training to its staff related to HUD and Federal procurement requirements, including the requirements for using intergovernmental agreements and preparing independent cost estimates and cost analyses.

  •  
    Status
      Open
      Closed
    2017-NY-1013-001-D
    $187,492
    Questioned Costs

    Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.

    We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to provide documentation to show that $187,492 in 2013 and 2014 capital fund obligations or reimburse HUD from non-Federal funds for any amount that it cannot support.

  •  
    Status
      Open
      Closed
    2017-NY-1013-001-E
    $139,423
    Questioned Costs

    Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.

    We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to reimburse HUD $139,423 in replacement housing factor funds not disbursed by the expenditure deadline from its replacement housing factor funds or reduce its future capital funds.

  •  
    Status
      Open
      Closed
    2017-NY-1013-001-F

    We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to improve its policies and procedures to ensure that capital funds, including replacement housing factor funds, are obligated and spent for eligible activities in a timely manner.

  •  
    Status
      Open
      Closed
    2017-NY-1013-001-G
    $87,116
    Questioned Costs

    Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.

    We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to reimburse its project from non-Federal funds for $87,116 in excessive management fees charged for units undergoing demolition.

  •  
    Status
      Open
      Closed
    2017-NY-1013-001-H

    We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to submit a request to the HUD field office to revise its budget so that it reflects actual expenditures for 2014 capital funds.

  •  
    Status
      Open
      Closed
    2017-NY-1013-001-I

    We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to improve its policies and procedures to ensure that its budget, financial reports, and accounting data are accurate and up to date.

  •  
    Status
      Open
      Closed
    2017-NY-1013-001-J

    We also recommend that the Director of HUD’s Newark Office of Public Housing consider reducing future capital funds as a penalty for the Authority’s obligating its 2009, 2010, and 2011 replacement housing factor funds after the deadline.

Public and Indian Housing

  •  
    Status
      Open
      Closed
    2017-PH-1007-001-A

    Certify, along with the owners of the 61 units cited in the finding, that the applicable housing quality standards violations have been corrected.

  •  
    Status
      Open
      Closed
    2017-PH-1007-001-B
    $46,605
    Questioned Costs

    Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.

    Reimburse its program $46,605 from non-Federal funds ($44,214 for housing assistance payments and $2,391 in associated administrative fees) for the 22 units that materially failed to meet HUD’s housing quality standards.

  •  
    Status
      Open
      Closed
    2017-PH-1007-001-C
    $2,668,680
    Funds Put to Better Use

    Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.

    Develop and implement procedures and controls to monitor the inspection process to ensure that program units meet housing quality standards, thereby ensuring that an estimated $2,668,680 in program funds is spent for units that are decent, safe, and sanitary.

Public and Indian Housing

  •  
    Status
      Open
      Closed
    2017-KC-1003-001-A

    Require the Authority to require Majestic Management to develop and implement a process to ensure that it makes any needed adjustments to employee payroll and transfers accurate amounts from the project accounts for payroll.

  •  
    Status
      Open
      Closed
    2017-KC-1003-001-B

    Require the Authority to require Majestic Management to design and implement a process to ensure that actual staff hours are accurately tracked and only dedicated employees are paid from project funds.

  •  
    Status
      Open
      Closed
    2017-KC-1003-001-C
    $1,136,046
    Questioned Costs

    Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.

    Require the Authority and Majestic Management to support $568,023 spent on payroll allocated to the projects or repay the projects from non-Federal funds.

  •  
    Status
      Open
      Closed
    2017-KC-1003-001-D
    $219,330
    Questioned Costs

    Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.

    Require the Authority and Majestic Management to reimburse from non-Federal funds the $109,665 in ineligible expenses that Majestic Management charged to the projects.

  •  
    Status
      Open
      Closed
    2017-KC-1003-001-E

    Require the Authority and Majestic Management to repay any excessive annual leave that Majestic Management paid to its employees from project funds when its contract terminated in 2017.

  •  
    Status
      Open
      Closed
    2017-KC-1003-002-A

    Require the Authority to provide training on procurement requirements in public housing to all Majestic Management employees working at the projects.

  •  
    Status
      Open
      Closed
    2017-KC-1003-002-B
    $974,844
    Questioned Costs

    Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.

    Require the Authority and Majestic Management to support that the $487,422 spent on goods and services for the projects was a reasonable cost and the goods and services were procured from eligible vendors or repay the projects from non-Federal funds.

  •  
    Status
      Open
      Closed
    2017-KC-1003-002-C

    Require the Authority to review all other payments to the sampled vendors to confirm that the costs were reasonable and the goods and services were procured from eligible vendors or repay the projects from non-Federal funds.