Provide adequate supporting documentation for $669,938 in monthly RAD rehabilitation assistance it received for vacant units during the period of construction or repay the project-based voucher program from non-Federal funds.
2017-AT-1011 | August 21, 2017
The Lexington Housing Authority, Lexington, NC, Did Not Administer Its RAD Conversion in Accordance With HUD Requirements
Public and Indian Housing
- Status2017-AT-1011-001-JOpenClosed$669,938Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
- Status2017-AT-1011-001-KOpenClosed
Develop and implement procedures for following project-based voucher requirements for tenant recertifications as project-based voucher tenants at Terrace Lane and Southside Village, and ensure they comply with the Housing Choice Voucher regulations.
- Status2017-AT-1011-001-LOpenClosed
Determine whether the households residing in the Authority’s project-based voucher units, that bypassed others on the wait lists, received housing in accordance with the program’s requirements and if not, consider a referral to HUD’s Office of Fair Housing and Equal Opportunity.
2017-BO-1006 | August 18, 2017
The West Warwick Housing Authority, West Warwick, RI, Needs To Improve Its Compliance With Federal Regulations for Its Housing Choice Voucher and Public Housing Programs
Public and Indian Housing
- Status2017-BO-1006-001-AOpenClosed$2,063,351Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Provide documentation to support that $2,063,351 was spent for reasonable and necessary costs. Any amount that cannot be supported should be repaid to the Housing Choice Voucher or public housing programs from non-Federal funds.
- Status2017-BO-1006-001-BOpenClosed$2,752Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Reimburse the Housing Choice Voucher and public housing programs $2,752 from non-Federal sources for improper conflict-of-interest purchases.
- Status2017-BO-1006-001-COpenClosed$6,100Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Deobligate $6,100 from the asbestos abatement procurement and redistribute the funds to the public housing programs for eligible purposes.
- Status2017-BO-1006-001-DOpenClosed
Develop and implement procurement policies and procedures that comply with Federal, State, and local laws.
- Status2017-BO-1006-001-EOpenClosed
Develop and implement controls to ensure that contracts are in place when applicable.
- Status2017-BO-1006-001-FOpenClosed
Develop and enforce written conflict-of-interest requirements in compliance with Federal rules and regulations.
- Status2017-BO-1006-001-GOpenClosed
Develop and maintain a contract management system, including a contract register for all procurements.
- Status2017-BO-1006-001-HOpenClosed
Evaluate the training of West Warwick’s board of commissioners and determine whether additional training is required or other changes are appropriate.
- Status2017-BO-1006-002-AOpenClosed
.Develop and implement written policies and procedures to ensure that each Housing Choice Voucher program tenant file has an appropriately documented rent reasonableness determination.
- Status2017-BO-1006-002-BOpenClosed
Develop and implement written policies and procedures to ensure that each public housing unit has an annual inspection, which is appropriately documented in the tenant file.
- Status2017-BO-1006-002-COpenClosed$12,820Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Determine whether tenants were underpaid for utility allowances and if so, reimburse the tenants from non-Federal funds.
- Status2017-BO-1006-002-DOpenClosed
Evaluate the training of West Warwick employees and determine what additional training is necessary..
- Status2017-BO-1006-003-AOpenClosed$18,501Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Provide documentation to support that $18,501 in credit card charges was spent for reasonable and necessary costs. Any amount that cannot be supported should be repaid from non-Federal funds and returned to the Housing Choice Voucher and public housing programs.
- Status2017-BO-1006-003-BOpenClosed$4,530Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Provide documentation to support that $4,530 in petty cash funds was spent for reasonable and necessary costs. Any amount that cannot be supported should be repaid from non-Federal funds and returned to the Housing Choice Voucher and public housing programs.
- Status2017-BO-1006-003-COpenClosed
Develop and maintain property records and conduct an inventory in accordance with Federal regulations.
2017-FW-1010 | August 16, 2017
The City of Albuquerque, NM, Did Not Administer Its Community Development Block Grant Program in Accordance With Requirements
Community Planning and Development
- Status2017-FW-1010-001-AOpenClosed$568,629Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
We recommend that the Director of HUD’s Albuquerque Office of Community Planning and Development require the City of Albuquerque’s Department of Family and Community Services to reimburse its CDBG line of credit for $568,629 in ineligible costs for its violation of procurement requirements. Reimbursement must be from non-Federal funds.
- Status2017-FW-1010-001-BOpenClosed$572,929Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
We recommend that the Director of HUD’s Albuquerque Office of Community Planning and Development require the City of Albuquerque’s Department of Family and Community Services to reimburse its CDBG line of credit for $572,929 in ineligible costs for its violation of Federal requirements and procurement procedures when it acquired a property with CDBG funding. Reimbursement must be from non-Federal funds.