The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
2017-DP-0003 | September 28, 2017
New Core Project: Although Transaction Processing Had Improved Weaknesses Remained
Chief Financial Officer
- Status2017-DP-0003-001-EOpenClosedSensitiveSensitive
Sensitive information refers to information that could have a damaging import if released to the public and, therefore, must be restricted from public disclosure.
- Status2017-DP-0003-001-FOpenClosedSensitiveSensitive
Sensitive information refers to information that could have a damaging import if released to the public and, therefore, must be restricted from public disclosure.
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
2017-KC-0009 | September 26, 2017
Some HUD Employees Used Travel Cards for Potentially Improper Purchases and Purchase Cards Without All Required Approvals
Chief Procurement Officer
- Status2017-KC-0009-002-AOpenClosed
Strengthen current purchase card controls to ensure that purchases are supported by all required approvals before the purchase is made.
- Status2017-KC-0009-002-BOpenClosed
Review the four cardholders with incomplete approvals and determine whether the purchases were allowable and proper. If they were not for official government use, OCPO should determine whether the cardholders paid the credit bill for the improper charges, request reimbursement when applicable, and ensure that appropriate administrative sanctions are taken.
Chief Financial Officer
- Status2017-KC-0009-001-AOpenClosed
Develop and implement adequate written policies to ensure that cardholders obtain appropriate authorizations to support charges to their government travel cards and establish a process for submitting a written request to OCFO for a merchant code unblock.
- Status2017-KC-0009-001-BOpenClosed
Develop and implement written policies to ensure that program offices adequately follow up on identified questionable charges and inform OCFO of significant travel card violations when they are identified.
- Status2017-KC-0009-001-COpenClosed$555,337Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Review the identified 3,160 transactions totaling $555,337 to determine whether they were for official government travel. If they were not for official travel, OCFO should determine whether the cardholders paid the credit bill for the improper charges, request reimbursement when applicable, and take all other appropriate actions.
2017-KC-0801 | September 26, 2017
Limited Review of HUD Government Purchase Card Transactions for Fiscal Year 2017
Chief Procurement Officer
- Status2017-KC-0801-001-AOpenClosed
Review the two cardholders with incomplete approvals and determine whether the purchases were allowable and proper. If they were not for official government use, OCPO should determine whether the cardholders paid the credit bill for the improper charges, request reimbursement when applicable, and ensure that appropriate administrative sanctions are taken.
2017-KC-1003 | September 26, 2017
Majestic Management, LLC, St. Louis, MO, a Management Agent for the East St. Louis Housing Authority, Mismanaged Its Public Housing Program
Public and Indian Housing
- Status2017-KC-1003-001-AOpenClosed
Require the Authority to require Majestic Management to develop and implement a process to ensure that it makes any needed adjustments to employee payroll and transfers accurate amounts from the project accounts for payroll.
- Status2017-KC-1003-001-BOpenClosed
Require the Authority to require Majestic Management to design and implement a process to ensure that actual staff hours are accurately tracked and only dedicated employees are paid from project funds.
- Status2017-KC-1003-001-COpenClosed$1,136,046Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Require the Authority and Majestic Management to support $568,023 spent on payroll allocated to the projects or repay the projects from non-Federal funds.
- Status2017-KC-1003-001-DOpenClosed$219,330Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Require the Authority and Majestic Management to reimburse from non-Federal funds the $109,665 in ineligible expenses that Majestic Management charged to the projects.
- Status2017-KC-1003-001-EOpenClosed
Require the Authority and Majestic Management to repay any excessive annual leave that Majestic Management paid to its employees from project funds when its contract terminated in 2017.
- Status2017-KC-1003-002-AOpenClosed
Require the Authority to provide training on procurement requirements in public housing to all Majestic Management employees working at the projects.
- Status2017-KC-1003-002-BOpenClosed$974,844Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Require the Authority and Majestic Management to support that the $487,422 spent on goods and services for the projects was a reasonable cost and the goods and services were procured from eligible vendors or repay the projects from non-Federal funds.
- Status2017-KC-1003-002-COpenClosed
Require the Authority to review all other payments to the sampled vendors to confirm that the costs were reasonable and the goods and services were procured from eligible vendors or repay the projects from non-Federal funds.
- Status2017-KC-1003-003-AOpenClosed
Require the Authority to monitor Majestic Management to ensure that the recent training was effective and the new checklist is in use and effective.
- Status2017-KC-1003-003-BOpenClosed$152Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Require the Authority to recompute the rents for the households noted above and as necessary for errors made by Majestic Management, reimburse tenants for overcharged rent from operating funds or rent credit, and enter into repayment agreements with tenants if they were undercharged based on nondisclosure of income.
2017-PH-1006 | September 25, 2017
The Owner of Schwenckfeld Manor, Lansdale, PA, Did Not Always Manage Its HUD-Insured Property in Accordance With Applicable HUD Requirements
General Counsel
- Status2017-PH-1006-001-COpenClosed
Develop and implement controls to ensure that the project complies with the regulatory agreement and applicable HUD requirements.
- Status2017-PH-1006-002-DOpenClosed
Pursue civil money penalties and administrative sanctions, as appropriate, against the owner and its parent company and their principals for their part in the violations cited in this report.