Require all system owners to review the records retention practices for each information system and take any corrective actions necessary to ensure adherence to the applicable records retention schedule
2018-OE-0001 | September 12, 2018
HUD Privacy Program Evaluation Report
Office of Administration
- Status2018-OE-0001-23OpenClosedClosed on July 01, 2021
- Status2018-OE-0001-24OpenClosedClosed on December 31, 2020
A. Issue a clean desk policy prohibiting unattended and unsecured sensitive data in workplaces. B. Implement procedures to enforce the clean desk policy.
2018-PH-0002 | September 09, 2018
HUD Did Not Provide Adequate Oversight of Its Family Self-Sufficiency Program
Public and Indian Housing
- Status2018-PH-0002-001-AOpenClosed$7,779,450Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on July 23, 2019Require the 12 grantees to correct their action plans to ensure that they comply with program requirements and submit the corrected plans to HUD for review or require the grantees to repay HUD from non-Federal funds for any amount of the $7,779,450 they received that they cannot support.
- Status2018-PH-0002-001-BOpenClosed$1,520Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on July 17, 2019Require the Housing Authority of Brevard County to repay $1,520 in ineligible escrow funds to HUD from non-Federal funds for the program participant that exceeded allowable contract terms of the FSS program.
- Status2018-PH-0002-001-COpenClosedClosed on February 13, 2020
Monitor the grantees’ efforts to improve the accuracy and completeness of the PIC program data to ensure that program outcomes reported to Congress are accurately supported.
- Status2018-PH-0002-001-DOpenClosedClosed on February 27, 2020
Develop and implement a plan to monitor grantee FSS programs, including to ensure that escrow accounts are calculated correctly.
- Status2018-PH-0002-001-EOpenClosedClosed on May 16, 2019
Develop and implement policies and procedures to ensure that documentation is maintained by grantees to support program participants’ contractual agreements.
2018-DE-1001 | September 05, 2018
Meeker Housing Authority, Meeker, CO, Improperly Used Project Operating Funds for Its 221(d)(3) Multifamily Housing Insurance Program
Housing
- Status2018-DE-1001-001-AOpenClosedClosed on July 22, 2020
Put all project bank accounts in the name of the project.
- Status2018-DE-1001-001-BOpenClosedClosed on June 25, 2020
Separate all owner bank accounts from the project’s bank accounts.
- Status2018-DE-1001-001-COpenClosedClosed on September 21, 2020
Develop and implement controls over the distinction between project funds and owner funds. These controls should include policies related to when the owner is allowed to take project funds owed to the owner.
- Status2018-DE-1001-001-DOpenClosedClosed on May 15, 2020
Take HUD-approved training related to operating and maintaining a multifamily project.
- Status2018-DE-1001-002-AOpenClosed$142,805Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on December 16, 2021Repay the project’s operating account from nonproject funds for the $142,805 spent on ineligible expenses.
- Status2018-DE-1001-002-BOpenClosed$12,355Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on August 17, 2020Provide support for the $12,355 in project funds spent to pay individuals who were not on the payroll and for services provided for project operations. For any portion of this amount that is not supported, the owner should repay the project operating account using nonproject funds.
- Status2018-DE-1001-002-COpenClosedClosed on May 15, 2020
Obtain training on the eligible use of project funds.
- Status2018-DE-1001-002-DOpenClosedClosed on June 25, 2020
Develop and implement detailed policies and procedures for procurement, travel, and the use of its credit cards. These controls should comply with HUD regulations regarding procurement and other disbursement documentation requirements.
- Status2018-DE-1001-003-AOpenClosedClosed on March 01, 2023
Submit any outstanding audited financial statements.
- Status2018-DE-1001-003-BOpenClosedClosed on July 22, 2020
Review the audited financial statements and determine the amount of outstanding mortgage payments due.
- Status2018-DE-1001-003-COpenClosedClosed on June 25, 2020
Work with the local multifamily office to make any outstanding mortgage payments or devise a plan to bring the property current through the use of available funds.
- Status2018-DE-1001-003-DOpenClosedClosed on March 22, 2021
Develop and implement policies and procedures to ensure that the certified public accountant submits audited financial statements by the required HUD deadline.
- Status2018-DE-1001-003-EOpenClosedClosed on June 25, 2020
Maintain separate books of account and submit audited financial statements solely for the project.