We reviewed the Miami-Dade County Homeless Trust’s Continuum of Care Program because our office had not audited this entity. In addition, this assignment was in accordance with our annual audit plan and the U.S. Department of Housing and Urban Development’s (HUD) 2014-2018 strategic objective to end homelessness. Our objective was to determine whether the Trust ensured that Program funds were used for eligible activities and sufficiently supported.
The Trust did not always properly administer the Program by not (1) supporting costs for one project, (2) reporting Program income for another project, and (3) supporting a participant eligibility for a third project. This condition occurred because the Trust believed it had adequate documentation and did not properly oversee its subrecipients. As a result, it could not support Program costs of $98,433.
We recommend that HUD require the Trust to (1) provide documentation for costs or reimburse its Program $82,677 from non-Federal funds, (2) report Program income to HUD, and (3) provide supporting documentation of participant eligibility or reimburse its Program $15,756 from non-Federal funds.
Recommendations
Community Planning and Development
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Status2017-AT-1005-001-AOpenClosed$81,654.00Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on June 05, 2023Provide supporting documentation or reimburse its Program $81,654 from non-Federal funds for unsupported on-the-job training costs incurred under project FL0220L4D001407.
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Status2017-AT-1005-001-BOpenClosed$1,023.00Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on June 05, 2023Provide supporting documentation or reimburse its Program $1,023 from non-Federal funds for unsupported personal cell phone costs incurred under project FL0220L4D001407.
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Status2017-AT-1005-001-COpenClosedClosed on July 19, 2023
Provide guidance to subrecipients to ensure that (1) on-the-job training hours are supported by source documents, such as signed attendance or time sheets, and (2) personal goods and services are supported by documents that show the allocation between business and personal use.
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Status2017-AT-1005-001-DOpenClosedClosed on June 05, 2023
Report Program income of $31,724 for FL0199L4D001407 to HUD.
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Status2017-AT-1005-001-EOpenClosed$15,756.00Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on June 05, 2023Provide supporting documentation to show that participant 87487 from FL0431L4D001403 was chronically homeless or reimburse its Program $15,756.
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Status2017-AT-1005-001-FOpenClosedClosed on June 05, 2023
Perform onsite monitoring of the subrecipient that administered project FL0431L4D001403 to ensure that participants are eligible and annual income re-certifications are performed.