Ensure that all Authority staff members working with procurements and contract administration receive Federal procurement training.

Establish and implement adequate record-keeping procedures to comply with Federal procurement requirements, including a checklist for the file to ensure that they complete all procurement requirements and receive all required documents.

Ensure that all architectural and engineering contracts or task orders awarded during our audit period are reviewed for cost reasonableness.

Repay the Operating Fund program from non-Federal funds for the $37,941 in ineligible costs when the amount paid exceeded the contract value.

Establish and implement adequate controls so the Authority does not exceed the contract amount without appropriate contract amendments and written approvals.

Establish and implement adequate controls to obtain all of the required project completion documentation prior to final payment.

We recommend that the Program Center Coordinator, Office of Public Housing, Oklahoma City, OK, require the Authority to repay $12,739 from non-Federal funds to its Section 8 program for ineligible payments based on incorrect housing assistance payment calculations, incorrect payment standards and Read More

We recommend that the Program Center Coordinator, Office of Public Housing, Oklahoma City, OK, require the Authority to support or repay $28,574 from non-Federal funds to its Section 8 program for unsupported payments based on questionable income calculations.

We recommend that the Program Center Coordinator, Office of Public Housing, Oklahoma City, OK, require the Authority to strengthen its compliance with requirements by implementing a quality control system that would require management to review a sample number of income calculations, ensure staff Read More

We recommend that the Program Center Coordinator, Office of Public Housing, Oklahoma City, OK, require the Authority to implement policies and procedures to monitor the EIV income discrepancy reports each quarter to minimize subsidy payment errors.

Repay from non-Federal sources the $1,864,914 in ineligible costs related to environmental deficiencies

Repay from non-Federal sources the $85,204 in ineligible costs related to payments made beyond the contract terms.

Support that the $101,052 spent for one activity followed Federal environmental review requirements or repay this amount from non-Federal funds.

Support that the $1,325,967 spent for activities was fair and reasonable in accordance with Federal procurement requirements or repay from non-Federal funds any amounts that cannot be supported

Deobligate $113,710 in funds not yet spent on ineligible activities with environmental review deficiencies and work with HUD to determine whether these funds can be reobligated to eligible activities.

Deobligate $11,781 in funds not yet spent on ineligible activities related to activities that exceeded contract terms and work with HUD to determine whether these funds can be reobligated to eligible activities

Develop and implement adequate policies and procedures to address the environmental deficiencies identified.

Strengthen their policies and procedures to address the procurement and contract administration deficiencies identified.

Strengthen their procedures to obligate capital funds in a timely manner.

Provide technical assistance to Authority officials to ensure that responsible staff receives necessary procurement and environmental review training.