Establish and implement an effective system to maintain a complete and accurate contract register to ensure proper contract planning and administration.
Publication Report
2017-BO-1007 | September 21, 2017
The Housing Authority of the City of Hartford, CT, Did Not Always Comply With Procurement Requirements
We audited the public housing and Housing Choice Voucher programs at the Housing Authority of the City of Hartford, CT, as a result of a hotline complaint alleging potential noncompliance with procurement requirements. The objective of the audit… moreRelated Recommendations
Public and Indian Housing
- Status2017-BO-1007-001-AOpenClosedClosed on January 27, 2023$2,679,580.00Questioned Costs
Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.
Support that $2,533,377 in costs were reasonable and allowable program expenses in accordance with requirements or repay from non-Federal funds the appropriate programs any amounts they cannot support.
- Status2017-BO-1007-001-BOpenClosedClosed on March 27, 2023$1,625,391.00Questioned Costs
Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.
Repay the appropriate programs from non-Federal funds the $1,524,604 in ineligible funds paid when costs exceeded contract terms.
- Status2017-BO-1007-001-COpenClosedClosed on November 13, 2018$1,242,154.00Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Determine the appropriateness of the remaining balance of $1,242,154 on unsupported contracts to ensure costs were reasonable, reprocure the subject contracts, or reallocate the funds to the appropriate program.
- Status2017-BO-1007-001-DOpenClosedClosed on December 07, 2018$375,526.00Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Reprocure expired service contracts to ensure estimated balances of $375,526 are used on eligible contract.
Reprocure any service contracts necessary and ensure that the contracts are properly awarded in accordance with HUD requirements.
Strengthen and implement controls and procedures over procurement, including monitoring consultants, to ensure that procurement activities meet HUD requirements.
Establish and implement an effective system to ensure that payments do not exceed approved contract values.
Provide technical assistance to the Authority to ensure that responsible staff and board members receive necessary procurement training.