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Closed Date:
September 28, 2018

Strengthen and implement controls and procedures over procurement, including monitoring consultants, to ensure that procurement activities meet HUD requirements.

Publication Report

2017-BO-1007 | September 21, 2017

The Housing Authority of the City of Hartford, CT, Did Not Always Comply With Procurement Requirements

We audited the public housing and Housing Choice Voucher programs at the Housing Authority of the City of Hartford, CT, as a result of a hotline complaint alleging potential noncompliance with procurement requirements.  The objective of the audit… more

Related Recommendations

Public and Indian Housing

  •  
    Status
      Open
      Closed
    2017-BO-1007-001-A
    Closed on January 27, 2023
    $2,679,580.00
    Questioned Costs

    Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.

    Support that $2,533,377 in costs were reasonable and allowable program expenses in accordance with requirements or repay from non-Federal funds the appropriate programs any amounts they cannot support.

  •  
    Status
      Open
      Closed
    2017-BO-1007-001-B
    Closed on March 27, 2023
    $1,625,391.00
    Questioned Costs

    Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.

    Repay the appropriate programs from non-Federal funds the $1,524,604 in ineligible funds paid when costs exceeded contract terms.

  •  
    Status
      Open
      Closed
    2017-BO-1007-001-C
    Closed on November 13, 2018
    $1,242,154.00
    Funds Put to Better Use

    Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.

    Determine the appropriateness of the remaining balance of $1,242,154 on unsupported contracts to ensure costs were reasonable, reprocure the subject contracts, or reallocate the funds to the appropriate program.

  •  
    Status
      Open
      Closed
    2017-BO-1007-001-D
    Closed on December 07, 2018
    $375,526.00
    Funds Put to Better Use

    Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.

    Reprocure expired service contracts to ensure estimated balances of $375,526 are used on eligible contract.

  •  
    Status
      Open
      Closed
    2017-BO-1007-001-E
    Closed on December 12, 2018

    Reprocure any service contracts necessary and ensure that the contracts are properly awarded in accordance with HUD requirements.

  •  
    Status
      Open
      Closed
    2017-BO-1007-001-G
    Closed on June 15, 2018

    Establish and implement an effective system to ensure that payments do not exceed approved contract values.

  •  
    Status
      Open
      Closed
    2017-BO-1007-001-H
    Closed on July 12, 2018

    Establish and implement an effective system to maintain a complete and accurate contract register to ensure proper contract planning and administration.

  •  
    Status
      Open
      Closed
    2017-BO-1007-001-I
    Closed on July 12, 2018

    Provide technical assistance to the Authority to ensure that responsible staff and board members receive necessary procurement training.