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Date Issued
2018-OE-0001 | September 13, 2018

HUD Privacy Program Evaluation Report

Office of Administration

  •  
    Status
      Open
      Closed
    2018-OE-0001-14

    Ensure role-based privacy training is provided to all personnel with privacy responsibilities

  •  
    Status
      Open
      Closed
    2018-OE-0001-15

    Ensure privacy awareness training is provided to all contractor and third party personnel

  •  
    Status
      Open
      Closed
    2018-OE-0001-16

    Provide personnel tasked with handling Privacy Act requests with recurring training on Privacy Act exceptions

  •  
    Status
      Open
      Closed
    2018-OE-0001-17

    Establish documentation procedures for accounting of disclosures made under the Privacy Act, as required by 5 USC 552a(c)

  •  
    Status
      Open
      Closed
    2018-OE-0001-18

    Establish an annual computer matching activity reporting process to meet the requirements of OMB Circular A-108

  •  
    Status
      Open
      Closed
    2018-OE-0001-19

    Determine if general support system privacy threshold assessments or privacy impact assessments should be completed; if not, document the rationale

  •  
    Status
      Open
      Closed
    2018-OE-0001-20

    Develop the technical capability to identify, inventory, and monitor the existence of PII within the HUD environment

  •  
    Status
      Open
      Closed
    2018-OE-0001-21

    Develop and implement a process to inventory all agency PII holdings not less than annually.

  •  
    Status
      Open
      Closed
    2018-OE-0001-22

    Renew the PII minimization effort, to include a prioritization by the SAOP of specific minimization initiatives

  •  
    Status
      Open
      Closed
    2018-OE-0001-23

    Require all system owners to review the records retention practices for each information system and take any corrective actions necessary to ensure adherence to the applicable records retention schedule

  •  
    Status
      Open
      Closed
    2018-OE-0001-24

    A. Issue a clean desk policy prohibiting unattended and unsecured sensitive data in workplaces. B. Implement procedures to enforce the clean desk policy.

Public and Indian Housing

  •  
    Status
      Open
      Closed
    2018-OE-0004-01

    Direct PIH and OCIO to develop a comprehensive project plan, documenting the milestones and dates for addressing the gaps in ONAP-LOS capabilities (functionality and reports) and the 25 recommendations made during HUD OCIO's project health assessment

  •  
    Status
      Open
      Closed
    2018-OE-0004-02

    Direct all stakeholders to identify all viable options to securely resolve the ONAP-LOS access issues, so authorized Section 184 lenders can access the system. The best solution should not impose unacceptable risk to business processes or sensitive data. Current program offices involved are OCIO, PIH, and FHA, while others may also be identified

  •  
    Status
      Open
      Closed
    2018-OE-0004-03

    Direct PIH and OCIO to ensure that the Section 184 program transitions away from dependency on CHUMS.

  •  
    Status
      Open
      Closed
    2018-OE-0004-04

    Continue to develop required ONAP-LOS capabilities using cloud environments as appropriate

  •  
    Status
      Open
      Closed
    2018-OE-0004-05

    Coordinate and participate in resolving all open recommendations from evaluation report IT System Management and Oversight of the Section 184 Program (2018-OE-0004)

Public and Indian Housing

  •  
    Status
      Open
      Closed
    2017-OE-0014-01

    Create agreements and strategies with other program offices that describe when cross-programmatic reviews and enforcement actions against PHAs are required.

  •  
    Status
      Open
      Closed
    2017-OE-0014-02

    Train PIH officials on the authority and processes for declaring PHAs in substantial default and for taking PHAs into HUD possession.

  •  
    Status
      Open
      Closed
    2017-OE-0014-03

    Update and strengthen the training program for HUD receivers of PHAs.

  •  
    Status
      Open
      Closed
    2017-OE-0014-04

    Update procedures for receiverships to include specific guidance on when initiating a receivership may be appropriate.