Correct the rent calculations for the 54 families identified by the audit to properly implement flat rent.
2018-PH-1007 | September 25, 2018
The Crisfield Housing Authority, Crisfield, MD, Did Not Properly Administer Its Public Housing Program Operating and Capital Funds
Public and Indian Housing
- Status2018-PH-1007-001-DOpenClosed
- Status2018-PH-1007-001-EOpenClosed$25,248Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Correct the rent calculations for the employees whom it charged an extremely low rent, thereby ensuring that it collects an estimated $25,248 more in rent over the next year.
- Status2018-PH-1007-001-FOpenClosed
Develop and implement controls to ensure that it pays for services only after it receives the documentation required to be provided by contract and that provided services are supported by a contract.
- Status2018-PH-1007-001-GOpenClosed
Develop and implement procedures to have a supervisor review tenant files to ensure that the files are accurate and complete and comply with program requirements.
- Status2018-PH-1007-001-HOpenClosed$38,664Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Develop and implement procedures to ensure that flat rents are calculated correctly for those families that choose to pay flat rent, thereby ensuring that it collects at least $38,664 in additional rental income.
- Status2018-PH-1007-001-IOpenClosed
Provide training and technical assistance to the Authority to ensure that it properly administers its operating funds in accordance with applicable requirements.
- Status2018-PH-1007-002-AOpenClosed$111,568Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Reimburse its program $111,568 from non-Federal funds for the ineligible payments it made due to the conflict-of-interest situations identified by the audit.
- Status2018-PH-1007-002-BOpenClosed$1,499,137Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Submit a retroactive request for a waiver to the conflict-of-interest requirements to support payments totaling $1,499,137 or reimburse the appropriate fund from non-Federal funds for any amount not covered by a waiver.
- Status2018-PH-1007-002-COpenClosed
Develop and implement controls to prevent and detect conflict-of-interest situations.
- Status2018-PH-1007-003-AOpenClosed$171,822Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Provide documentation to show that products and services totaling $171,822 were purchased at fair and reasonable prices. For any amounts determined to be unreasonable and not supported, the Authority should reimburse the program from non-Federal funds.
- Status2018-PH-1007-003-BOpenClosed$170,784Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Reimburse its program $170,784 from non-Federal funds for the ineligible salary payments and ongoing security payments.
- Status2018-PH-1007-003-COpenClosed
Develop and implement controls over its procurement actions to ensure that prices paid for goods and services are reasonable.
- Status2018-PH-1007-003-DOpenClosed
Develop and implement controls to ensure that program funds are used for eligible activities only.
2018-AT-1010 | September 21, 2018
The Florida Department of Economic Opportunity, Tallahassee, FL, Should Strengthen Its Capacity To Administer Its Disaster Grants
Community Planning and Development
- Status2018-AT-1010-001-AOpenClosed
Obtain HUD approval of policies and procedures before executing its subrecipient agreements and ensure that its finalized policies and procedures include but not limited to financial management, procurement, duplication of benefits, and monitoring.
- Status2018-AT-1010-001-BOpenClosed
Establish adequate financial controls to ensure that its disaster funds are properly classified and allocated to the correct grant and ensure that DRGR drawdowns are conducted in a timely manner.
- Status2018-AT-1010-001-COpenClosed
Provide adequate training to staff on the appropriate classification of disaster recovery activities to ensure costs are accurately allocated and recorded.
- Status2018-AT-1010-001-DOpenClosed
Continue to establish a data sharing agreement with FEMA for Hurricanes Hermine and Matthew to ensure that all sources of funding are included in its disaster policies and procedures to prevent duplication of benefits and ensure that the term of the agreement is sufficient.
- Status2018-AT-1010-001-EOpenClosed
Continue to negotiate with SBA to extend its data-sharing agreements for the term of the expenditure requirements set forth in public laws or the Federal Register.
- Status2018-AT-1010-001-FOpenClosed
Continue to fill its vacancy and assess staffing resources as it prepares for additional disaster funds.
2018-BO-1005 | September 19, 2018
The State of Connecticut Did Not Ensure That Its Grantees Properly Administered Their Housing Rehabilitation Programs
Community Planning and Development
- Status2018-BO-1005-001-AOpenClosed$1,190,977Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Repay from non-Federal funds the $1,190,977 in ineligible costs charged to the program.