Provide documentation to support that $2,063,351 was spent for reasonable and necessary costs. Any amount that cannot be supported should be repaid to the Housing Choice Voucher or public housing programs from non-Federal funds.
2017-BO-1006 | August 18, 2017
The West Warwick Housing Authority, West Warwick, RI, Needs To Improve Its Compliance With Federal Regulations for Its Housing Choice Voucher and Public Housing Programs
Public and Indian Housing
- Status2017-BO-1006-001-AOpenClosed$2,063,351Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
- Status2017-BO-1006-001-BOpenClosed$2,752Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Reimburse the Housing Choice Voucher and public housing programs $2,752 from non-Federal sources for improper conflict-of-interest purchases.
- Status2017-BO-1006-001-COpenClosed$6,100Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Deobligate $6,100 from the asbestos abatement procurement and redistribute the funds to the public housing programs for eligible purposes.
- Status2017-BO-1006-001-DOpenClosed
Develop and implement procurement policies and procedures that comply with Federal, State, and local laws.
- Status2017-BO-1006-001-EOpenClosed
Develop and implement controls to ensure that contracts are in place when applicable.
- Status2017-BO-1006-001-FOpenClosed
Develop and enforce written conflict-of-interest requirements in compliance with Federal rules and regulations.
- Status2017-BO-1006-001-GOpenClosed
Develop and maintain a contract management system, including a contract register for all procurements.
- Status2017-BO-1006-001-HOpenClosed
Evaluate the training of West Warwick’s board of commissioners and determine whether additional training is required or other changes are appropriate.
- Status2017-BO-1006-002-AOpenClosed
.Develop and implement written policies and procedures to ensure that each Housing Choice Voucher program tenant file has an appropriately documented rent reasonableness determination.
- Status2017-BO-1006-002-BOpenClosed
Develop and implement written policies and procedures to ensure that each public housing unit has an annual inspection, which is appropriately documented in the tenant file.
- Status2017-BO-1006-002-COpenClosed$12,820Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Determine whether tenants were underpaid for utility allowances and if so, reimburse the tenants from non-Federal funds.
- Status2017-BO-1006-002-DOpenClosed
Evaluate the training of West Warwick employees and determine what additional training is necessary..
- Status2017-BO-1006-003-AOpenClosed$18,501Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Provide documentation to support that $18,501 in credit card charges was spent for reasonable and necessary costs. Any amount that cannot be supported should be repaid from non-Federal funds and returned to the Housing Choice Voucher and public housing programs.
- Status2017-BO-1006-003-BOpenClosed$4,530Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Provide documentation to support that $4,530 in petty cash funds was spent for reasonable and necessary costs. Any amount that cannot be supported should be repaid from non-Federal funds and returned to the Housing Choice Voucher and public housing programs.
- Status2017-BO-1006-003-COpenClosed
Develop and maintain property records and conduct an inventory in accordance with Federal regulations.
2017-AT-1010 | August 04, 2017
The Louisville Metro Housing Authority, Louisville, KY, Did Not Comply With HUD’s and Its Own Section 8 Housing Choice Voucher Program Requirements
Public and Indian Housing
- Status2017-AT-1010-001-AOpenClosed$70,992Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Reimburse the program $70,992 ($63,312 $7,680) from non-Federal funds for housing assistance payments made and administrative fees received for the units that materially failed to meet HUD’s housing quality standards.
- Status2017-AT-1010-001-BOpenClosed
Certify, along with the owners of the 103 units cited in the finding, that the applicable housing quality standards violations have been corrected.
- Status2017-AT-1010-001-COpenClosed
Develop and implement adequate policies and procedures for conducting quality control inspections in accordance with HUD’s requirements.
- Status2017-AT-1010-001-DOpenClosed$20,566,345Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Develop and implement adequate procedures and controls to ensure that its quality control inspection program functions properly to include adequately monitoring the inspection contractor to prevent $20,566,345 in program funds from being spent over the next year on units that do not materially comply with requirements.
- Status2017-AT-1010-002-AOpenClosed$2,492Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Reimburse the program $2,492 ($2,286 in housing assistance payments and $206 in administrative fees received) from non-Federal funds for rental subsidies not abated on four units.