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PK Management, LLC, Richmond Heights, OH, Did Not Always Maintain Documentation Required to Support Housing Assistance Payments

We audited PK Management, LLC, based on (1) media coverage of problems associated with Essex Village, an apartment complex in Virginia that it managed, and (2) issues identified in our prior audit of PK Management in Birmingham, AL.  Our audit objective was to determine whether PK Management assisted eligible tenants and maintained documentation to support the housing assistance payments it received for residents of the properties it managed in the Philadelphia region.

HUD Completed the Agreed-Upon Corrective Actions for One of the Two Recommendations Reviewed From Prior OIG Audit Report 2015-LA-0001 on FHA-HAMP Partial Claims

We completed a corrective action verification (CAV) of recommendations 1A and 1C from prior OIG audit report 2015-LA-0001 (issued April 20, 2015).  The CAV was initiated based on preliminary analysis, which identified potential ineligible partial claims.  The prior audit determined that the Federal Housing Administration’s (FHA) claim payment system failed to identify two types of ineligible partial claims.  As part of its response to the audit report, HUD’s Office of Finance and Budget agreed to implement new system controls to prevent the problems from recurr

The Office of Residential Care Facilities' Use of Real Estate Assessment Center Scores

Submitted by Monzer on Tue, 05/21/2019 - 08:28
Recommendation Number
0011-03
Date Issued
Due Date
Recommendation Type
Concurrent
Report Number
2017-OE-0011
Year Issued

2017

Original Program Area
Housing
Subtopic 3 Program

Identify and implement a method that ensures the expeditious followup inspection of RCFs

The Office of Residential Care Facilities' Use of Real Estate Assessment Center Scores

Submitted by Monzer on Tue, 05/21/2019 - 08:28
Recommendation Number
0011-02
Date Issued
Due Date
Recommendation Type
Concurrent
Report Number
2017-OE-0011
Year Issued

2017

Original Program Area
Housing
Subtopic 3 Program

Identify and implement a method to ensure that HUD does not instruct facilities to negate safety features

The Office of Residential Care Facilities' Use of Real Estate Assessment Center Scores

Submitted by Monzer on Tue, 05/21/2019 - 08:28
Recommendation Number
0011-01
Date Issued
Due Date
Recommendation Type
Concurrent
Report Number
2017-OE-0011
Year Issued

2017

Original Program Area
Housing
Subtopic 3 Program

Identify and implement a method to ensure that eligible RCFs receive database adjustments when appropriate under local code

Records Management in the Office of Hospital Facilities Needs Improvement

Submitted by Monzer on Tue, 05/21/2019 - 08:28
Recommendation Number
0001-03
Date Issued
Due Date
Report Number
2016-OE-0001
Year Issued

2016

Original Program Area
Housing
Subtopic 2 Program Area

Offer records management training that incorporates a. Federal and departmental records management policies, to include HUD's safeguards against the removal or loss of records and the penalties provided by law for the unlawful removal or destruction of records, and b. Employee records management responsibilities, to include identification and maintenance of Federal records in all formats and media.

Records Management in the Office of Hospital Facilities Needs Improvement

Submitted by Monzer on Tue, 05/21/2019 - 08:28
Recommendation Number
0001-02
Date Issued
Due Date
Report Number
2016-OE-0001
Year Issued

2016

Original Program Area
Housing
Subtopic 2 Program Area

Ensure that personnel preparing records for archiving are trained to perform this function and aware of all relevant records disposition schedules and policies.

Records Management in the Office of Hospital Facilities Needs Improvement

Submitted by Monzer on Tue, 05/21/2019 - 08:28
Recommendation Number
0001-01
Date Issued
Due Date
Report Number
2016-OE-0001
Year Issued

2016

Original Program Area
Housing
Subtopic 2 Program Area

Develop internal written procedures for records management that a. Identify materials OHF collects or generates, which meet the regulatory definition of a record; b. Comply with Federal and departmental records management policies, to include appropriate records disposition schedules; and c. Inform all personnel of their records management responsibilities.

Assessing Performance for Programs To Preserve and Revitalize HUD-Assisted Affordable Housing

Submitted by Monzer on Tue, 05/21/2019 - 08:28
Recommendation Number
0003-06
Date Issued
Due Date
Report Number
2016-OE-0003
Year Issued

2016

Original Program Area
Housing
Subtopic 2 Program Area

Implement a site-specific model to manage and evaluate Phase II site operations and use as a basis for quarterly reporting. The proposed site-specific model provides a systematic process to develop goals, activities, measures, and reports and monitor performance for Phase II.

Assessing Performance for Programs To Preserve and Revitalize HUD-Assisted Affordable Housing

Submitted by Monzer on Tue, 05/21/2019 - 08:28
Recommendation Number
0003-05
Date Issued
Due Date
Report Number
2016-OE-0003
Year Issued

2016

Original Program Area
Housing
Subtopic 2 Program Area

Specify requirements to achieve Phase II objectives, including modifying the interagency agreement as needed, and collaborate with CNCS and EJW to specify and align plans, activities, and reporting requirements to achieve Phase II objectives.