We recommend that the Deputy Assistant Secretary instruct the Authority to develop and implement policies and detailed procedures to establish the CMU’s responsibilities related to verifying that the CDBG-DR activity meets the stated national objective.
2023-FW-1003 | June 12, 2023
Virgin Islands Housing Finance Authority Ineffectively Monitored CDBG-DR Activities
Community Planning and Development
- Status2023-FW-1003-001-FOpenClosedClosed on March 31, 2024
- Status2023-FW-1003-001-GOpenClosedClosed on March 31, 2024
We recommend that the Deputy Assistant Secretary instruct the Authority to develop and implement policies and detailed procedures to identify the risk analysis process for monitoring all CDBG-DR-funded activities during the course of the activity and require that the monitoring files document the basis for why an activity is or is not monitored.
- Status2023-FW-1003-001-HOpenClosedClosed on July 09, 2025
We recommend that the Deputy Assistant Secretary instruct the Authority to train the CMU staff on the newly developed policies and procedures and obtain technical assistance from HUD as needed.
2023-FW-0002 | May 17, 2023
HUD’s Oversight of CDBG-DR Grantees’ Use of Program Income
Community Planning and Development
- Status2023-FW-0002-001-AOpenClosed$2,551,375Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on May 02, 2025We recommend that the Director for HUD’s Office of Disaster Recovery require grantees to support or repay to its program $2,551,375, from nonfederal funds, for the 9 vouchers that did not have adequate supporting documentation for expenditures.
- Status2023-FW-0002-001-BOpenClosed
We recommend that the Director for HUD’s Office of Disaster Recovery work with its grantee to resolve or correct program income balances for the three grants that had program income balances outstanding.
- Status2023-FW-0002-001-COpenClosed
We recommend that the Director for HUD’s Office of Disaster Recovery develop and implement controls to ensure that program income balance discrepancies are identified and corrected.
- Status2023-FW-0002-001-DOpenClosed
We recommend that the Director for HUD’s Office of Disaster Recovery develop and implement controls to ensure that untimely FFRs are identified and corrected.
- Status2023-FW-0002-001-EOpenClosedClosed on September 30, 2024
We recommend that the Director for HUD’s Office of Disaster Recovery establish a mechanism to train grantees and HUD staff on existing guidance regarding supporting documentation for expenditures, FFRs, and program income balances on a recurring basis. Additionally, provide guidance and establish recurring training for HUD staff to monitor grantees for program income and submission of the FFRs..
- Status2023-FW-0002-001-FOpenClosed
We recommend that the Director for HUD’s Office of Disaster Recovery implement quality control procedures to ensure that HUD staff completes the action plan and QPR checklists.
- Status2023-FW-0002-001-GOpenClosedClosed on March 31, 2024
We recommend that the Director for HUD’s Office of Disaster Recovery develop and implement controls to ensure that grantees’ policies and procedures related to program income are adequate.
- Status2023-FW-0002-001-HOpenClosedClosed on June 24, 2025
We recommend that the Director for HUD’s Office of Disaster Recovery provide training to grantees regarding the reporting, tracking, and expenditure of program income.
2023-AT-1001 | March 28, 2023
The State of Georgia Did Not Adequately Monitor Its Harvey, Irma, and Maria Grants’ Activities and Subrecipients
Community Planning and Development
- Status2023-AT-1001-001-AOpenClosedClosed on September 30, 2024
Provide technical assistance to the State and the staff to ensure that they understand the requirements for conducting a monitoring review in accordance with regulations.
- Status2023-AT-1001-001-BOpenClosedClosed on September 30, 2024
Instruct the State to update and implement the CDBG-DR standard operating procedures, which clearly outline what activities, including the frequency, will be reviewed by its monitoring and internal audit function.
- Status2023-AT-1001-001-COpenClosedClosed on December 12, 2024
Instruct the State to conduct monitoring reviews of its CDBG-DR HIM activities and subrecipients that satisfy monitoring requirements.
- Status2023-AT-1001-001-DOpenClosedClosed on October 23, 2024
Work with the State to develop and implement policies and procedures to ensure that monitoring is conducted remotely in the event that it cannot be conducted onsite.
- Status2023-AT-1001-001-EOpenClosedClosed on September 30, 2024
Instruct the State to update and implement policies and procedures to ensure that the results of the CDBG-DR internal audits are shared by the State’s Commissioner with CDBG-DR program staff to allow for the resolution of any findings and required corrective actions.
- Status2023-AT-1001-001-FOpenClosedClosed on June 12, 2023
Monitor the State’s CDBG-DR program to ensure that performance expectations are achieved.
2021-OE-0010 | March 10, 2023
The Office of Community Planning and Development’s Use of Remote Monitoring
Community Planning and Development
- Status2021-OE-0010-01OpenClosedClosed on September 14, 2023
Complete and update the system security plans for GMP and DRGR and issue an SSN justification memorandum.
- Status2021-OE-0010-02OpenClosedClosed on March 10, 2023
Identify and provide additional role-based training, guidance, and instructions to CPD employees on how to appropriately handle and safeguard PII encountered during monitoring.
- Status2021-OE-0010-03OpenClosedClosed on May 02, 2023
Reinforce the use and admissibility of photographs and videos for evidence collection while remote monitoring.