Develop and implement controls to ensure that families are properly selected from the waiting list and that their selection is documented in their tenant files.
2018-PH-1007 | Septiembre 25, 2018
The Crisfield Housing Authority, Crisfield, MD, Did Not Properly Administer Its Public Housing Program Operating and Capital Funds
Public and Indian Housing
- Status2018-PH-1007-001-COpenClosed
- Status2018-PH-1007-001-DOpenClosed
Correct the rent calculations for the 54 families identified by the audit to properly implement flat rent.
- Status2018-PH-1007-001-EOpenClosed$25,248Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Correct the rent calculations for the employees whom it charged an extremely low rent, thereby ensuring that it collects an estimated $25,248 more in rent over the next year.
- Status2018-PH-1007-001-FOpenClosed
Develop and implement controls to ensure that it pays for services only after it receives the documentation required to be provided by contract and that provided services are supported by a contract.
- Status2018-PH-1007-001-GOpenClosed
Develop and implement procedures to have a supervisor review tenant files to ensure that the files are accurate and complete and comply with program requirements.
- Status2018-PH-1007-001-HOpenClosed$38,664Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Develop and implement procedures to ensure that flat rents are calculated correctly for those families that choose to pay flat rent, thereby ensuring that it collects at least $38,664 in additional rental income.
- Status2018-PH-1007-001-IOpenClosed
Provide training and technical assistance to the Authority to ensure that it properly administers its operating funds in accordance with applicable requirements.
- Status2018-PH-1007-002-AOpenClosed$111,568Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Reimburse its program $111,568 from non-Federal funds for the ineligible payments it made due to the conflict-of-interest situations identified by the audit.
- Status2018-PH-1007-002-BOpenClosed$1,499,137Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Submit a retroactive request for a waiver to the conflict-of-interest requirements to support payments totaling $1,499,137 or reimburse the appropriate fund from non-Federal funds for any amount not covered by a waiver.
- Status2018-PH-1007-002-COpenClosed
Develop and implement controls to prevent and detect conflict-of-interest situations.
- Status2018-PH-1007-003-AOpenClosed$171,822Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Provide documentation to show that products and services totaling $171,822 were purchased at fair and reasonable prices. For any amounts determined to be unreasonable and not supported, the Authority should reimburse the program from non-Federal funds.
- Status2018-PH-1007-003-BOpenClosed$170,784Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Reimburse its program $170,784 from non-Federal funds for the ineligible salary payments and ongoing security payments.
- Status2018-PH-1007-003-COpenClosed
Develop and implement controls over its procurement actions to ensure that prices paid for goods and services are reasonable.
- Status2018-PH-1007-003-DOpenClosed
Develop and implement controls to ensure that program funds are used for eligible activities only.
2018-PH-1005 | Septiembre 19, 2018
The Adams County Housing Authority, Gettysburg, PA, Did Not Administer Its Housing Choice Voucher Program According to HUD Requirements
Public and Indian Housing
- Status2018-PH-1005-001-AOpenClosed$279Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Reimburse its program $279 from non-Federal funds for the ineligible payment it made due to the conflict-of-interest situation identified by the audit.
- Status2018-PH-1005-001-BOpenClosed
Develop and implement controls to prevent and detect conflict-of-interest situations.
- Status2018-PH-1005-001-COpenClosed$225,182Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Provide documentation to show that indirect payroll expenses totaling $225,182 charged to the program were reasonable and necessary or repay its program from non-Federal funds for any amount that it cannot support.
- Status2018-PH-1005-001-DOpenClosed
Develop and implement a cost allocation plan to use as a basis for charging indirect payroll expenses to the program.
- Status2018-PH-1005-001-EOpenClosed$47,376Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Provide documentation to show that administrative fees totaling $47,376 were used to perform administrative duties for the program or repay its program from non-Federal funds for any amount that it cannot support.
- Status2018-PH-1005-001-FOpenClosed
Develop and implement controls to ensure that administrative fees are used to perform administrative duties for the program.