Implement a procedure, which ensures that future improper and unknown payment testing that does not test the full payment cycle is reported in accordance with OMB’s guidance.
2022-FO-0005 | Junio 27, 2022
HUD Compliance with the Payment Integrity Information Act of 2019
Chief Financial Officer
- Status2022-FO-0005-001-COpenClosed
- Status2022-FO-0005-004-AOpenClosed
Coordinate with OMB to ensure that all of HUD’s data posted on OMB’s PaymentAccuracy.gov are accurate, including data before fiscal year 2021.
- Status2022-FO-0005-004-BOpenClosed
Update its procedures to include verifying all HUD data on PaymentAccuracy.gov immediately after the data are published on the public website to ensure that all data are accurate and if not, coordinate any corrections with OMB.
2022-AT-1001 | Marzo 30, 2022
The State of Florida Administered Its Housing Repair and Replacement Program Effectively but Not Always in a Cost-Efficient and Prudent Manner for the Projects and Activity Delivery Costs Reviewed
Community Planning and Development
- Status2022-AT-1001-001-AOpenClosed$107,036Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Provide support for the reimbursement to its housing program of $107,036 from non-Federal funds if justification cannot be provided to support that the overhead and profit amounts paid to the contractors were reasonable.
- Status2022-AT-1001-001-BOpenClosed
Perform a review of the remaining 453 contracts and any additional contracts issued under the old invitations to bid to ensure that overhead and profit amounts charged by contractors were reasonable. The State should either provide justification or support for the reimbursements to its housing program from non-Federal funds for the unsupported amounts.
- Status2022-AT-1001-001-COpenClosed
Update policies and procedures to ensure that a cost reasonableness assessment is performed on all cost elements, including the overhead and profit percentages charged by contractors for future contracts.
- Status2022-AT-1001-001-DOpenClosed
Develop and implement procedures to ensure the execution of newly developed policies that require contractors that work on multiple programs to provide adequate support to distinguish the proper amount of time and cost spent on each program. The State should also be required to provide procedures that implement the policy changes.
- Status2022-AT-1001-001-EOpenClosed
Train staff to ensure that expenditures, including payments made to contractors, are classified to the proper project activity in the DRGR system and provide support for training conducted.
2022-NY-1002 | Marzo 30, 2022
The Housing Authority of Plainfield, NJ, Did Not Always Comply With Requirements When Administering Its Public Housing Programs
Public and Indian Housing
- Status2022-NY-1002-001-AOpenClosed
Terminate the current lease and pay for any fees needed to terminate the lease from non-Federal funds.
- Status2022-NY-1002-001-BOpenClosed
Execute and record the release of the current lease with the third party and ensure that the declaration of trust is returned to the first priority position.
- Status2022-NY-1002-001-COpenClosed$1,278,260Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Correct the reporting and use of proceeds received from the current lease, thereby putting $1,278,260 to better use. This requirement includes properly recording the proceeds as restricted nonrental program income on its financial data schedule, placing any unspent funds into an account subject to a general depository agreement until spent, providing a detailed accounting of the use of the proceeds, reporting the use of any proceeds used for demolition or other expenses in a revised 5-year annual plan, and making any other updates needed to ensure that funds are properly recorded and used.
- Status2022-NY-1002-001-DOpenClosed
Repay from non-Federal funds any proceeds used for unallowable expenses identified in recommendation 1C.
- Status2022-NY-1002-001-EOpenClosed
Submit a Section 18 application to obtain HUD approval of any proposed new lease agreement prior to its execution, in compliance with the United States Housing Act of 1937 and 24 CFR Part 970.
- Status2022-NY-1002-001-FOpenClosed
Improve controls over the proper execution and recording of all declaration of trust documents.
- Status2022-NY-1002-001-GOpenClosed
Implement controls to ensure that it does not enter into future third-party agreements unless the Authority follows applicable requirements in Notice PIH 2017-24 (HA), the annual contributions contract, 24 CFR Part 970, and the United States Housing Act of 1937.
- Status2022-NY-1002-001-HOpenClosed
Implement controls to ensure that future disposition proceeds are properly accounted for and used only for planned, approved purposes.
- Status2022-NY-1002-001-IOpenClosed
Place the Authority onto a zero threshold review process, requiring that all draws for funds go through field office review until the Authority completes all actions needed to close recommendations 1A through 1H.
- Status2022-NY-1002-001-JOpenClosed
Consider and take additional action if the Authority does not complete recommendations 1A and 1B before submitting its next annual plan, including withholding further awards for its program, conditioning future grant funds, and other remedies that may be legally available until the Authority completes recommendations 1A and 1B.
- Status2022-NY-1002-001-KOpenClosed
Provide technical assistance to the Authority regarding the deficiencies identified with the rooftop lease and related proceeds, and Federal requirements for property disposition.
- Status2022-NY-1002-002-AOpenClosed$2,870,374Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support that $2,870,374 paid for goods and services was reasonable in accordance with applicable requirements or repay its Public Housing Operating Fund or Capital Fund programs from non-Federal funds for any amount that it cannot support or that is not considered reasonable.