Obtain supporting documentation for the $1,807 spent on two cardholders’ purchase cards or require the vendors or cardholders to repay the funds to the applicable HUD program.
2020-KC-0001 | Enero 31, 2020
HUD’s Purchase Card Program Had Inaccurate Records, Untimely Training, and Improper Purchases
Chief Procurement Officer
- Status2020-KC-0001-002-EOpenClosedClosed on Mayo 18, 2020$1,807Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
2020-LA-1001 | Enero 31, 2020
Community Action North Bay, Fairfield, CA, Did Not Administer Its Continuum of Care Program in Accordance With HUD Requirements
Community Planning and Development
- Status2020-LA-1001-001-AOpenClosedClosed on Mayo 05, 2021$577,670Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support that it met its $161,957 matching contribution required for the $647,827 it drew down for expenses related to its four HUD-funded programs. If the Community cannot provide support, it should reimburse HUD $577,6707 from non-Federal funds.
- Status2020-LA-1001-001-BOpenClosedClosed on Octubre 21, 2021
Develop and implement written policies and procedures to ensure that it maintains documentation to support matching contributions received in compliance with HUD requirements.
- Status2020-LA-1001-001-COpenClosedClosed on Julio 17, 2020$15,163Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Repay HUD $15,163 from non-Federal funds for the rental assistance provided to five ineligible individuals.
- Status2020-LA-1001-001-DOpenClosedClosed on Agosto 17, 2021$26,676Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support the eligibility of the 11 individuals who received rental assistance through its rapid rehousing program or repay HUD $26,676 from non-Federal funds.
- Status2020-LA-1001-001-EOpenClosedClosed on Noviembre 10, 2021$5,493Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Work with HUD to determine the eligibility of current permanent supportive housing residents and if residents are determined ineligible, take appropriate action.
- Status2020-LA-1001-001-FOpenClosedClosed on Noviembre 01, 2021
Implement its written policies and procedures to ensure that only eligible individuals receive rapid rehousing assistance.
- Status2020-LA-1001-001-GOpenClosedClosed on Julio 30, 2021
Implement its written policies and procedures to ensure that individuals entering its permanent supportive housing are eligible.
- Status2020-LA-1001-001-HOpenClosedClosed on Marzo 25, 2021$17,025Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support or repay HUD $17,025 from non-Federal funds for the questioned payroll costs charged to the programs.
- Status2020-LA-1001-001-IOpenClosedClosed on Julio 30, 2021
Develop and implement written policies and procedures to ensure accurate and complete reporting of staff hours charged to each program.
- Status2020-LA-1001-001-JOpenClosedClosed on Marzo 25, 2021$8,605Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support the validity of its indirect cost allocations or repay HUD $8,605 from non-Federal funds.
- Status2020-LA-1001-001-KOpenClosedClosed on Agosto 04, 2021
Develop and implement an indirect cost allocation plan, which ensures that indirect costs are charged to the correct program.
- Status2020-LA-1001-001-LOpenClosedClosed on Diciembre 21, 2020
Provide technical assistance to the Community to ensure that its staff receives training on documentation of matching contributions and the use of program funds.
- Status2020-LA-1001-002-AOpenClosedClosed on Octubre 20, 2020$28,576Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Reclassify the $28,576 as program income to the specific permanent supportive housing program that generated it and ensure these funds are used for that specific program.
- Status2020-LA-1001-002-BOpenClosedClosed on Agosto 04, 2021
Develop and implement written policies and procedures to ensure that all program income is recorded and used in accordance with HUD requirements.
- Status2020-LA-1001-003-AOpenClosedClosed on Julio 17, 2020$2,687Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support that $2,687 in payments to the board member for legal services was allowed through a HUD-approved waiver that occurred before the legal services or repay HUD from non-Federal funds.
2020-KC-0002 | Enero 31, 2020
HUD’s Travel Cards Were Used for Illegal, Improper, or Erroneous Purchases and Were Not Always Used When Required
Chief Financial Officer
- Status2020-KC-0002-001-AOpenClosedClosed on Diciembre 12, 2022
Suspend the travel cards for 35 employees who made 166 improper, illegal, or erroneous purchases, if warranted based on the nature of misuse, and coordinate with the related program offices, the Office of the Chief Human Capital Officer, and the Office of Employee Labor Relations to take appropriate disciplinary actions against these employees and their supervisors who did not follow up on the monitoring reports.
- Status2020-KC-0002-001-BOpenClosedClosed on Septiembre 08, 2020
Ensure that ARC has properly updated the monitoring report criteria to include transaction categories that were previously missing from the monitoring reports.
- Status2020-KC-0002-001-COpenClosedClosed on Octubre 13, 2020
Coordinate with the Office of Employee Labor Relations and the Office of the Chief Human Capital Officer to update HUD’s travel card policy with the table of penalties and disciplinary actions for travel card misuse and provide the updated policy and tiered instructions for disciplinary actions to administrative officers and approving officials.
- Status2020-KC-0002-001-DOpenClosedClosed on Diciembre 12, 2022
Require program offices to report all disciplinary actions taken against employees who made improper purchases.