Support or repay HUD $17,025 from non-Federal funds for the questioned payroll costs charged to the programs.
2020-LA-1001 | Enero 31, 2020
Community Action North Bay, Fairfield, CA, Did Not Administer Its Continuum of Care Program in Accordance With HUD Requirements
Community Planning and Development
- Status2020-LA-1001-001-HOpenClosed$17,025Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
- Status2020-LA-1001-001-IOpenClosed
Develop and implement written policies and procedures to ensure accurate and complete reporting of staff hours charged to each program.
- Status2020-LA-1001-001-JOpenClosed$8,605Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support the validity of its indirect cost allocations or repay HUD $8,605 from non-Federal funds.
- Status2020-LA-1001-001-KOpenClosed
Develop and implement an indirect cost allocation plan, which ensures that indirect costs are charged to the correct program.
- Status2020-LA-1001-001-LOpenClosed
Provide technical assistance to the Community to ensure that its staff receives training on documentation of matching contributions and the use of program funds.
- Status2020-LA-1001-002-AOpenClosed$28,576Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Reclassify the $28,576 as program income to the specific permanent supportive housing program that generated it and ensure these funds are used for that specific program.
- Status2020-LA-1001-002-BOpenClosed
Develop and implement written policies and procedures to ensure that all program income is recorded and used in accordance with HUD requirements.
- Status2020-LA-1001-003-AOpenClosed$2,687Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support that $2,687 in payments to the board member for legal services was allowed through a HUD-approved waiver that occurred before the legal services or repay HUD from non-Federal funds.
2020-KC-0002 | Enero 31, 2020
HUD’s Travel Cards Were Used for Illegal, Improper, or Erroneous Purchases and Were Not Always Used When Required
Chief Financial Officer
- Status2020-KC-0002-001-AOpenClosed
Suspend the travel cards for 35 employees who made 166 improper, illegal, or erroneous purchases, if warranted based on the nature of misuse, and coordinate with the related program offices, the Office of the Chief Human Capital Officer, and the Office of Employee Labor Relations to take appropriate disciplinary actions against these employees and their supervisors who did not follow up on the monitoring reports.
- Status2020-KC-0002-001-BOpenClosed
Ensure that ARC has properly updated the monitoring report criteria to include transaction categories that were previously missing from the monitoring reports.
- Status2020-KC-0002-001-COpenClosed
Coordinate with the Office of Employee Labor Relations and the Office of the Chief Human Capital Officer to update HUD’s travel card policy with the table of penalties and disciplinary actions for travel card misuse and provide the updated policy and tiered instructions for disciplinary actions to administrative officers and approving officials.
- Status2020-KC-0002-001-DOpenClosed
Require program offices to report all disciplinary actions taken against employees who made improper purchases.
- Status2020-KC-0002-001-EOpenClosed
Generate a periodic report of travel cards for employees who do not travel and cancel the travel cards if not needed.
- Status2020-KC-0002-001-FOpenClosed
Inform all travel cardholders and approving officials about specific travel program requirements and repercussions for disregarding these requirements.
- Status2020-KC-0002-001-GOpenClosed
Verify with ARC on a regular basis that all travel cardholders have completed their training as required.
- Status2020-KC-0002-001-HOpenClosed
Require justification and approval for selecting a nonrefundable rate in the travel system comments section.
- Status2020-KC-0002-002-AOpenClosed
Generate a periodic monitoring report that would identify employees who did not use their government travel card when required and send this report to employees’ supervisors and the Assistant Secretary of related program offices for proper action.
- Status2020-KC-0002-002-BOpenClosed
Require justification and approval in the travel system comments section when requesting lodging expense reimbursement to the traveler’s bank account.
- Status2020-KC-0002-002-COpenClosed
Update HUD’s travel card policy to require approving officials’ review of travel documents for appropriate methods of payment and work with the Office of Employee Labor Relations and the Office of the Chief Human Capital Officer to prescribe disciplinary actions for not using the government travel card when required.
- Status2020-KC-0002-002-DOpenClosed
Inform all HUD travel cardholders and approving officials about the mandatory use of the government travel card and disciplinary actions for not using it.