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Document

We audited the Crisfield Housing Authority’s Housing Choice Voucher program because we received a hotline complaint alleging that it misused public housing assets and we had never audited the Authority.  Our audit objective was to determine whether the Authority (1) ensured that families met eligibility requirements, (2) properly admitted families from the waiting list, (3) correctly calculated housing assistance payments and maintained documentation to support the calculations, (4) ensured that confidential information was properly transmitted electronically, and (5) detected and prevented conflict-of-interest situations.  This the first of two reports we will issue on the Authority.  The second report will address its public housing programs.

The Authority did not (1) ensure that families met eligibility requirements, (2) always maintain adequate documentation to show that it properly selected families from its waiting list, (3) always make accurate housing assistance payments and utility reimbursements, (4) always maintain documentation to support housing assistance payments and utility reimbursements, and (5) use the U.S. Department of Housing and Urban Development’s (HUD) Enterprise Income Verification system to verify household income.  The Authority also failed to properly safeguard confidential information and detect and prevent conflict-of-interest situations.  These conditions occurred because the Authority did not ensure that the responsible staff member was adequately trained to efficiently administer the program and the executive director did not properly supervise the staff member.  The Authority also lacked controls to detect and prevent conflict-of-interest situations.  As a result, it made ineligible and unsupported housing and utility reimbursements totaling $373,933 and received $42,752 in unsupported administrative fees. 

We recommend that HUD direct the Authority to (1) provide documentation to support $280,561 (housing assistance payments totaling $237,809 and $42,752 in administrative fees) or reimburse its program from non-Federal funds for any funds it cannot support, (2) reimburse $17,101 to its program from non-Federal funds or to the appropriate household for miscalculating housing assistance, and (3) reimburse its program $119,023 from non-Federal funds for ineligible payments it made due to the conflict-of-interest situations.  We also recommend that HUD’s Departmental Enforcement Center evaluate the apparent conflict-of-interest situations in this report and pursue administrative sanctions if warranted.

Recommendations

Public and Indian Housing

  •  
    Status
      Open
      Closed
    2018-PH-1003-001-A
    $561,122.00
    Questioned Costs

    Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.

    Closed on Junio 08, 2023

    Provide documentation to support $280,561 (housing assistance and utility allowance payments totaling $237,809 for families that did not meet eligibility requirements and $42,752 in administrative fees) or reimburse its program from non-Federal funds for any amounts it cannot support.

  •  
    Status
      Open
      Closed
    2018-PH-1003-001-B
    $17,101.00
    Questioned Costs

    Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.

    Closed on Septiembre 27, 2018

    Reimburse its program $17,101 from non-Federal funds for the overpayment of housing assistance and utility allowances to 14 families.

  •  
    Status
      Open
      Closed
    2018-PH-1003-001-C
    $984.00
    Funds Put to Better Use

    Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.

    Closed on Septiembre 25, 2019

    Reimburse five households $984 from program funds for the underpayment of housing assistance and utility reimbursements due to incorrect calculations.

  •  
    Status
      Open
      Closed
    2018-PH-1003-001-D
    Closed on Septiembre 18, 2019

    Develop and implement procedures and controls to ensure that housing assistance and utility allowance payments are correctly calculated, including the use of the Enterprise Income Verification system to verify household income, and that they are adequately supported.

  •  
    Status
      Open
      Closed
    2018-PH-1003-001-E
    Closed on Septiembre 14, 2020

    Correct the errors in the files identified in this report.

  •  
    Status
      Open
      Closed
    2018-PH-1003-001-F
    Closed on Septiembre 19, 2019

    Develop and implement procedures and controls to ensure that required eligibility documentation is obtained and maintained to support households’ selection from its waiting list and admission to and continued assistance on the program.

  •  
    Status
      Open
      Closed
    2018-PH-1003-001-G
    Closed on Abril 30, 2020

    Develop and implement controls to ensure that employees comply with its computer, internet, and email use policy and use only official business email accounts to transmit confidential information.

  •  
    Status
      Open
      Closed
    2018-PH-1003-001-H
    Closed on Septiembre 19, 2019

    Develop and implement controls to ensure that its Section 8 coordinator is adequately trained and supervised to ensure that the program operates in accordance with requirements.

  •  
    Status
      Open
      Closed
    2018-PH-1003-001-I
    Closed on Septiembre 18, 2019

    Follow its administrative plan to ensure that program requirements are met.

  •  
    Status
      Open
      Closed
    2018-PH-1003-001-K
    Closed on Septiembre 18, 2019

    Provide technical assistance to the Authority to ensure that it properly administers its program and that program regulations are met.

  •  
    Status
      Open
      Closed
    2018-PH-1003-001-L
    Closed on Abril 30, 2020

    Evaluate the Authority’s email system and its computer, internet, and email use policy to determine whether they provide sufficient safeguards for transmitting and handling confidential information.

  •  
    Status
      Open
      Closed
    2018-PH-1003-002-A
    $238,046.00
    Questioned Costs

    Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.

    Closed on Junio 08, 2023

    Reimburse its program $119,023 from non-Federal funds for the ineligible housing assistance payments it made due to the conflict-of-interest situation identified by the audit and any additional ineligible housing assistance payments it made outside our review period.

  •  
    Status
      Open
      Closed
    2018-PH-1003-002-B
    Closed on Septiembre 18, 2019

    Develop and implement controls to prevent and detect conflict-of-interest situations.

General Counsel

  •  
    Status
      Open
      Closed
    2018-PH-1003-002-C
    Closed on Septiembre 30, 2019

    Evaluate the apparent conflict-of-interest situation in this report and pursue administrative sanctions if warranted.