We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to improve its policies and procedures to ensure that capital funds, including replacement housing factor funds, are obligated and spent for eligible activities in a timely manner.
2017-NY-1013 | September 28, 2017
The New Brunswick Housing Authority, NJ, Did Not Always Administer Its Operating and Capital Funds in Accordance With HUD Requirements
Public and Indian Housing
- Status2017-NY-1013-001-FOpenClosed
- Status2017-NY-1013-001-GOpenClosed$87,116Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to reimburse its project from non-Federal funds for $87,116 in excessive management fees charged for units undergoing demolition.
- Status2017-NY-1013-001-HOpenClosed
We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to submit a request to the HUD field office to revise its budget so that it reflects actual expenditures for 2014 capital funds.
- Status2017-NY-1013-001-IOpenClosed
We recommend that the Director of HUD’s Newark Office of Public Housing to require the Authority to improve its policies and procedures to ensure that its budget, financial reports, and accounting data are accurate and up to date.
- Status2017-NY-1013-001-JOpenClosed
We also recommend that the Director of HUD’s Newark Office of Public Housing consider reducing future capital funds as a penalty for the Authority’s obligating its 2009, 2010, and 2011 replacement housing factor funds after the deadline.
2017-PH-1007 | September 28, 2017
The Chester Housing Authority, Chester, PA, Did Not Always Ensure That Its Program Units Met Housing Quality Standards
Public and Indian Housing
- Status2017-PH-1007-001-AOpenClosed
Certify, along with the owners of the 61 units cited in the finding, that the applicable housing quality standards violations have been corrected.
- Status2017-PH-1007-001-BOpenClosed$46,605Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Reimburse its program $46,605 from non-Federal funds ($44,214 for housing assistance payments and $2,391 in associated administrative fees) for the 22 units that materially failed to meet HUD’s housing quality standards.
- Status2017-PH-1007-001-COpenClosed$2,668,680Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Develop and implement procedures and controls to monitor the inspection process to ensure that program units meet housing quality standards, thereby ensuring that an estimated $2,668,680 in program funds is spent for units that are decent, safe, and sanitary.
2017-DP-0003 | September 28, 2017
New Core Project: Although Transaction Processing Had Improved Weaknesses Remained
Chief Financial Officer
- Status2017-DP-0003-001-AOpenClosedSensitiveSensitive
Sensitive information refers to information that could have a damaging import if released to the public and, therefore, must be restricted from public disclosure.
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
- Status2017-DP-0003-001-BOpenClosedSensitiveSensitive
Sensitive information refers to information that could have a damaging import if released to the public and, therefore, must be restricted from public disclosure.
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
- Status2017-DP-0003-001-COpenClosedSensitiveSensitive
Sensitive information refers to information that could have a damaging import if released to the public and, therefore, must be restricted from public disclosure.
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
- Status2017-DP-0003-001-DOpenClosedSensitiveSensitive
Sensitive information refers to information that could have a damaging import if released to the public and, therefore, must be restricted from public disclosure.
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
- Status2017-DP-0003-001-EOpenClosedSensitiveSensitive
Sensitive information refers to information that could have a damaging import if released to the public and, therefore, must be restricted from public disclosure.
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
- Status2017-DP-0003-001-FOpenClosedSensitiveSensitive
Sensitive information refers to information that could have a damaging import if released to the public and, therefore, must be restricted from public disclosure.
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
2017-KC-0009 | September 26, 2017
Some HUD Employees Used Travel Cards for Potentially Improper Purchases and Purchase Cards Without All Required Approvals
Chief Procurement Officer
- Status2017-KC-0009-002-AOpenClosed
Strengthen current purchase card controls to ensure that purchases are supported by all required approvals before the purchase is made.
- Status2017-KC-0009-002-BOpenClosed
Review the four cardholders with incomplete approvals and determine whether the purchases were allowable and proper. If they were not for official government use, OCPO should determine whether the cardholders paid the credit bill for the improper charges, request reimbursement when applicable, and ensure that appropriate administrative sanctions are taken.
2017-KC-0801 | September 26, 2017
Limited Review of HUD Government Purchase Card Transactions for Fiscal Year 2017
Chief Procurement Officer
- Status2017-KC-0801-001-AOpenClosed
Review the two cardholders with incomplete approvals and determine whether the purchases were allowable and proper. If they were not for official government use, OCPO should determine whether the cardholders paid the credit bill for the improper charges, request reimbursement when applicable, and ensure that appropriate administrative sanctions are taken.
2017-KC-1003 | September 26, 2017
Majestic Management, LLC, St. Louis, MO, a Management Agent for the East St. Louis Housing Authority, Mismanaged Its Public Housing Program
Public and Indian Housing
- Status2017-KC-1003-001-AOpenClosed
Require the Authority to require Majestic Management to develop and implement a process to ensure that it makes any needed adjustments to employee payroll and transfers accurate amounts from the project accounts for payroll.
- Status2017-KC-1003-001-BOpenClosed
Require the Authority to require Majestic Management to design and implement a process to ensure that actual staff hours are accurately tracked and only dedicated employees are paid from project funds.
- Status2017-KC-1003-001-COpenClosed$1,136,046Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Require the Authority and Majestic Management to support $568,023 spent on payroll allocated to the projects or repay the projects from non-Federal funds.