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Línea Directa

REPORTAR FRAUDE, DESPERDICIO O ABUSO
  • Recommendation Number: 2020-BO-1002-002-C
  • Status: Closed
  • Date Issued: Marzo 19, 2020
Closed Date:
Junio 22, 2020

Establish and implement adequate controls to obtain all of the required project completion documentation prior to final payment.

Publication Report

2020-BO-1002 | Marzo 19, 2020

The Housing Authority of the City of Springfield, MA, Did Not Always Comply With Procurement and Contract Administration Requirements

We audited the Springfield Housing Authority’s Public Housing Operating Fund and Capital Fund programs because the Authority ranked fifth highest on our risk assessment of Massachusetts public housing agencies and is the third largest in the State. In... más

Related Recommendations

Public and Indian Housing

  •  
    Status
      Open
      Closed
    2020-BO-1002-001-A
    Closed on Noviembre 03, 2020
    $916,132.00
    Questioned Costs

    Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.

    Summary

    Support that $916,132 spent on contracts was fair and reasonable in accordance with Federal requirements or repay the Operating Fund or Capital Fund program from non-Federal funds any amount that cannot be supported.

  •  
    Status
      Open
      Closed
    2020-BO-1002-001-B
    Closed on Noviembre 03, 2020
    $408,968.00
    Funds Put to Better Use

    Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.

    Summary

    Support that $408,968 in funds not yet spent on contracts would be fair and reasonable or reallocate the funds to ensure that they will be put to their intended use.

  •  
    Status
      Open
      Closed
    2020-BO-1002-001-C
    Closed on Octubre 06, 2020
    Summary

    Reprocure any contracts for which cost reasonableness cannot be supported and contracts were not properly awarded to ensure compliance with HUD requirements.

  •  
    Status
      Open
      Closed
    2020-BO-1002-001-D
    Closed on Junio 23, 2020
    Summary

    Ensure that all Authority staff members working with procurements and contract administration receive Federal procurement training.

  •  
    Status
      Open
      Closed
    2020-BO-1002-001-E
    Closed on Junio 22, 2020
    Summary

    Establish and implement adequate record-keeping procedures to comply with Federal procurement requirements, including a checklist for the file to ensure that they complete all procurement requirements and receive all required documents.

  •  
    Status
      Open
      Closed
    2020-BO-1002-001-F
    Closed on Noviembre 19, 2020
    Summary

    Ensure that all architectural and engineering contracts or task orders awarded during our audit period are reviewed for cost reasonableness.

  •  
    Status
      Open
      Closed
    2020-BO-1002-002-A
    Closed on Noviembre 03, 2020
    $37,941.00
    Questioned Costs

    Recommendations with questioned costs identify costs: (A] resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B] that are not supported by adequate documentation (also known as an unsupported cost]; or (C] that appear unnecessary or unreasonable.

    Summary

    Repay the Operating Fund program from non-Federal funds for the $37,941 in ineligible costs when the amount paid exceeded the contract value.

  •  
    Status
      Open
      Closed
    2020-BO-1002-002-B
    Closed on Junio 22, 2020
    Summary

    Establish and implement adequate controls so the Authority does not exceed the contract amount without appropriate contract amendments and written approvals.